All Board Meeting Minutes are unofficial until approved at the next board meeting.
Shrewsbury Library Board Meeting Minutes
Minutes for 3/20/18
Attendance- Joan, Dirk, Trish, Mackenzie, Lisa, Gail, Marge, Pam,
Minutes - changes? None found. Dirk moved to accept seconded by Trish.
Calendar - Marge - only a few spots left
Treasurer report - no report.
Town vote 188yes - 44no.
Furnace check is still pending. Will get to it when weather clears
Children’s committee - has not met yet.
Building committee- septic freeze seems under control. Will look at it in spring.
Painting front in spring? Do we have someone to ask? Michael Shepherd was given as a possibility. Trish will reach out for an estimate for scraping and painting the front? Anyone know who the historical society had do their work. Lisa will call Ann Ridlon or Grace to see if they can give us this persons name and info.
Program -Stranger in the kingdom=last book. New book is Under a wild and starry sky. Science group will meet this Sunday and again in April. Quilters will pick up again when Donna returns. AIP not sure when rescheduled to due to weather.
Program committee will meet tomorrow . Greg and Ludy program was great but not well attended on 3/11. They left literature on desk for the taking. Scott Courcelle on 3/4 well attended by 16 people. Great questions. April 6 - Gary Salmon with tree stories. How trees contribute to our health and symbol of climate change. Mettawee wants to bring a “project in progress” - like they did 2 years ago. Discussion occurred regarding seeing the in process program versus completed show. Most members agreed to not bring them here this year but wait till next when finished program is being showed. Other ideas -VT archeology? Jack Emerick? Any other thoughts on programs? Judith Thomas - has a friend willing to do a program on herbs. Mostly from culinary side but also some medicinal items.
5 year plan update - lists being made? nothing yet. Maybe we should re think these list. Instead of a list of jobs, just a list of everything that needs to be done for the library.
Statistics- Overdue - as of today 87.
Reading the shelves is on going. ILL courier service- Donna is looking into this.
Montshire does not have a pass program. We have received the pass from VINS. Snowshoes came from VT Dept of Health - they happened because a lady from the VT Dept of Health called and told Joan she would be here to drop them off at no cost to us.
Chryl called Joan about the flag for the building.is it time to replace it? Joan would also like to see a Welcome flag/banner. Trish asked Joan to sketch out her ideas and she’d see what she could do about it.
New business - moving books around to create more space. Trish and Mackenzie found some books that are classified as J that
probably should be YA. Will look into correcting these. Movement of books will continue to happen.
Dirk moved to adjourn at 7:55. Seconded by Pam.
Minutes for 02/13/18
Attendance - Joan, Dirk, Pam, Debbie, Lisa, Gail, Judy, Trish, Marge, Jessica, Mackenzie,
01/2018 minutes - corrections - state $20,584. Was approved budget. Minutes accepted with corrections was moved by Trish seconded by Deb.
Treasurer report- Deb will file not for profit card to state by May. Will send insurance value amount to listers. We received a check from discovery books that is not in this months report.
Motion to accept Treasurer report by Dirk. Seconded by Pam.
calendar - Dirk
Fundraising committee - nothing to report
Children’s committee - we have talked about ideas but nothing official. LEGO club is resting for a couple of months until more attendance occurs. Last several no one has showed up.
Building committee - thanks to all water running and toilet flushing during the cold spells. It has made a difference. Elevator inspection was normal. We passed the test. CAT 1 test needs to be done once a year. He wants to come back in December. Electric heater was turned off in bathroom due to cost. Lights in great room are still CFL not LEDS. If We could change these it would make a difference. Mouse traps yielded any Results? Nothing has been found. Look at the front of building? Joan did. We will need to think about painting the front this summer. Maybe stain instead.
Program comm - book club stranger in the kingdom this week. Next week science club. AIP now has 2 volunteers in Shrewsbury working with One to One. Neighborworks still in wings to work with 5 houses to help residents with adaptions As needed. Possible residents being contacted. Next meeting in early march at meeting house for a brainstorming session.
Quilters- not meeting at this time.
Neighborworks March 11 @3. Now due to weather and sickness. Scott Courcelle talking about planning your garden Sunday march 4 @3. Gary Salmon on 6th of April about trees.
Belgium exchange student will be talking Friday may 25 Yvonne daily about her new book on June 16. Program committee needs to get together to do other planning. 28th @2 was set.
Job descriptions need to done for 5-year plan.
Statistics- how are we doing - drop in circulation. Weather related. Increased in ILL’s due to new system. Looking into courier service. VINS pass $150 A year to admit 4 for free. Should we consider this pass? Shelburne pass is not used often. Maybe we should cancel shelburne. To balance VINS. Debbie motioned to get VINSpass. seconded by Dirk. All in favor
We will re visit shelburne later. Montshire Pass available?
Trish built a lot of shelves in the great room and moved mysteries. music is now on the carousels in the great room. Donna and Doris think we should only have children’s book in great room. How can we find more room? But no children’s books were moved out of that room. No decision is being made tonight. We need someone to buy children’s books YA and DVD’s. Doesn’t have to be a board member. Should we put something in the times. Maybe we can ask for suggestions. Jessica will give it a try.
Town info meeting is at 6 on Monday the 5th of march. Any library personal who can attend would be great.
New business? None
Adjournment motion made by Lisa; seconded by Judy.
Adjourned at 8:20
Respectfully submitted by
Gail Hartigan
01/09/18
Attendance-Donna, Pam, Joan, Trish, Gail, Mackenzie, Dick, Debbie, Chryl, Jessica, Marge,
Presentation of the quilt to Nancy”Rill”Bell by Donna Swartz. Then, Rill turned around and gave it to Donna for everything she does for the Library.
Calendar - Joan will have it this month due to dirk being sick.
Treasurer report- budget review.
After discussion Chryl moved to request level funding from the town and Pam second. Marge moved to accept budget with changes Trish seconded all in favor. Do we want to put money into capital improvement fund? We have been told that the furnace might be in need of replacement sooner than later. How much to move? After discussion, Dick moved to put 20k in capital fund. Marge seconded. All in favor. Do we need to get a seconded opinion about the furnace? We should. Who? Pat Williams? (Russell Edwards sold his business to him.) Joan will call him. Town hall fee being returned because they internally decided to return it.
Approving November minutes- changes needed? Trish moved to accept as is. Marge seconded.
Fundraising - Short discussion as a wrap to the end of year events.
Children - speakers were amazing for the movies. Parents are looking for more
Movie nights. Children’s committee will come up with something to do with the kids for the next couple of months. Have not had a meeting since November due to holidays. LEGO club is run by Doris and Carol. No report available.
Building committee- septic issue again because of cold. Preventative maintenance by Dick &Judy coming in to run the water and make sure heat was getting to room. Art is calling A1 to find out about actual storage tank size. Have to wait till spring to do new maintenance on tank and pipe to try and correct this issue. Will need to dig up pipe again to see what the slope is. Also, Tank was suppose to be weighted. Once we re-dig, we can see about pipe and tank. Pumping records are needed for state permit.
Elevator inspection - was done?We think. We are now waiting for the report. Cab on upper level doesn’t hold well. Please be aware for power/motor issues.
Program committee-needs to meet to discuss plans -Tuesday 1/23? @7.
5 year plans - job descriptions need to get these done.
Statistics- see attached.
Librarians report- mouse traps are going to be set. We have found evidence of the creatures because of candy corn left after Halloween party. ;)
New business - Need to find room! Maybe move poetry to new room to come up with space. Trish will talk with Joan to see what can be moved.
Moved to adjourn by Dick; Pam seconded at 8:25.
Respectfully submitted by
Gail Hartigan
11/14/17
Attendance -Joan, Marge, Chryl, Trish, Donna, Gail, Lisa, Judy, Dick, Jessica,
Pam
Minutes -any changes or addition: just spelling - Chryl has no “e” under calendar, mike flannigan has an I under volunteers and Caitlyn is with a “y”. Marge moved second by Jessica. All in favor.
Calendar- Lisa has calendar this month.
New volunteers -Carolee Ferguson has been trained. Doesn’t want to be alone yet. Will have her come when other people are here. Lisa is emailing Brianna to work out a time for training. Also, she has tried to contact Mike but hasn’t had any luck yet.
Treasurer report. No actual report because Debbie is away. 487$ more for professional liability insurance. Would need this if we were ever sued. No real secenarios can be thought of as to needing this. Item will be tabled until Debbie is here to give us any ideas of necessity. Book sale - any money received after the actual sale? None. Town hall fee- Joan spoke with committee member and they will let her know when the next meeting is. Someone from the library should go and speak with them regarding the amount of the fee. They only meet 4times a year. More info to come when available.
Fundraising- auction forms coming in? Slowly yes but keep it up! What is next- please bring wine, crackers, cookies,. Music taking care of. Bartender is set. Trish to bring greens. Time of event 7:00. Raffle tickets for quilt are going like hot cakes! More tickets are in bottom draw on right hand side of desk. Put money there. Fundraising letter is great! Letter is going out soon. Thanks to Dick Swartz for his help.
New handles on door upstairs into storage section. This one works!
Children’s- Halloween party- wonderfully attended. Approx. 115 people.(both inside and out). Food was outside. Mackenzie did a great job with kids. Anne Lees helped when Donna became unavailable. Popcorn hands and photo “booth”were great hits. Christmas movie is next ideal. Need better speakers. Wireless speakers would be easiest solution. Price range is $50 to $150. Can we get them in time for a dec. movie? Yes. Will get them soon. No voting needed on speakers because of price. LEGO club is this weekend. 11/18/17.
Joan reads reviews in ny times about YA or children’s books. Who can she ask about buying books that are listed? Donna said go ahead and buy them because she is not watching the lists.
Building any issues to be addressed. None raised. Need to do paint next year.
Programs: Current book club is: Spy That Came In From The Cold. Next in January is The Handmaid’s Tale. Science book club is not doing a November book but is doing a December book. The book is Red Queen. Quilters - We are sporadic right now. Keep in Shrewsbury Times as is for now.
Aging in place - any follow up program? maybe between thanksgiving and Christmas. However, no date has been set for next meeting. The day of the last meeting was the wind storm day so the meeting was at Library instead of the church. About 10 attended. Ludy biddle wants to analyze houses in Shrewsbury thru Neighborworks. More discussion needed. Transportation aspect will be thru One-to-One because of insurance reasons. Another idea being worked on is a community luncheon in town for socializing. Gerry’s program on wood turning this Friday. Refreshments? Cider and cookies would be great! Ludy Biddle and Greg Over talking about Neighborworks is slated for February. Program committee will get together in January to plan actual dates for upcoming programs. January date TBD.
Five year plan any one written job description? No
Statistics-see attached.
New business? - Working with schools? Nothing together yet. Donna heard about a program called Crazy 8’s program. It has age groups of k-2 or 3-5. Need to find someone who is available to do the after school program with the kids. Both Donna and Doris leave town for part of the winter.
Next board meeting is Dec. 12, 2017
Meeting moved to adjourned at 8:15 by Dick; Marge second.
Respectfully submitted by
Gail Hartigan
October 10, 2017
Present: Joan Aleshire, Chryl Martin, Judy Emerick, Debbie Blecich, Lisa Sharrow, Pam Grace, Marge Benini, Dick Keane, Jessica Giffin, Trish Norton, Mackenzie Hewitt, and Caitlin (guest).
Minutes: Correction on date of Scott and Heather’s program on Cuba from 10/20 to 10/13/17. Dirk moved to accept and Marge seconded. All in favor.
Calendar: Cheryl is scheduling this month. We have 3 new people interested in volunteering: Mike Flanagan, Breanna Potter Davis, and Carolee Ferguson.
Treasurer’s Report: Deb signed a contract with Irving Energy for propane. Concerning getting Directors and Officers insurance, Deb’s research says we can’t have it cover internet abuse because we don’t have security policies in place about computer use. Lisa will check to see how our server security is set up. Pam moved to accept report and Dirk seconded. All in favor.
Fund Raising Committee: Low total from book sale: $401 from food and $283 from books. The book sale is on-going for now.
Much discussion on whether we should appeal the $50 rental fee for using the Town Hall for the Haystack Dinner. Issue tabled.
It’s time to solicit donations for Silent Auction. Lisa will email sample item request letter to trustees.
Donna is preparing fundraising letter and quilt raffle tickets. Quilt is almost done and will be displayed soon.
Children’s Committee: Haunted Library event will be Friday 10/27 from 5:30 to 7:30, with meeting 10/12 to finalize plans. Donna and Doris are organizing the Junior Librarian program.
Building Committee: See minutes for upcoming programs. Aging in Place program had good turn out, with follow-up meeting planned for 10/30, 5 PM, in church upstairs meeting room. Church is interested in cooperating and will be helpful in identifying needs and services.
Statistics: Patron count slightly down.
No new business.
Chryl moved to adjourn at 8:00 PM. Dirk seconded. All in favor.
Submitted by Trish Norton
Shrewsbury Library Board Meeting Minutes
09/12/17
- Attendance - Joan, Chryl, Lisa, Donna, Gail, Debbie, Pam, Dick, Trish, Judy, Mackenzie, Jessie, Marge (downstairs to cover desk)
- Minutes - Trish thank you for filling in for me! Corrections? Yes- Aging in place change date to 10/1; add Donna in attendance; minutes accepted with changes moved by Dick; second by Pam
- Calendar - Chryl is away for next month so Trish will take this month. Can anyone do this Thursday? Judy will do for Dick.
- Treasurer report: Sent via email to everyone. Large expenditures - Joan for books, Jay for driveway, septic pumped. Amazon prime account set up for library use. Talked with Hester Bateman from Hull Maynard insurance regarding trustee insurance. Debbie will fill out application which will then let us know the actual cost. Propane contract with Irving is up can board make motion for Debbie to sign contract with Irving regarding pricing for next contract for one year. Motion made by Pam; second by Trish. Vote -all in favor. DVD conversion money in budget is for children's DVD. Treasurer report moved to be accepted by Trish; second by Jessie. All in favor
- 'Fundraising committee - fewer people for haystack dinner because of time of year? maybe try to book band early? Try a different program? Maybe a different type of dinner? Not many families there. Maybe more advertising? All things that the fundraising committee will discuss for next year. Another white board sign maybe of use to us now that we have a different relationship with the homeowners on the corner. Book sale: 9/30 in mount holly they only accept donations for their books versus charging for books. What do we want to do? For this year keep same pricing? Discussion about this happened. Decision made to keep pricing and see what happens. When donated books arrive they should be put in front hall. Bake sale happening also. Pies, breads, cakes, hot dogs, anything! 2 people doing tag sale so far. $10. A table. They provide there own table. The week before is when we will start to move books out to tent. Wednesday will be a great day to separate into categories. List of towns people for staffers to call regarding bake sale items will be on desk. Please call when you are staffing.
- Children's committee - jr. librarians starting? Talking with Rachelle and getting authorization to be with kids i.e. Finger printing. Jessica working on Halloween. Oct 27 for Halloween party 5-7 several parents have mentioned the party with offers to help out. Considering not doing the outside portion. Will discuss final details as a committee. Trying to get everything done to put flyer in times. Any chance of the story hour happening again? Will be in times if it is going to happen. Could also send flyers home thru school.
- Building committee - parking lot is GREAT. COST WAS 2568.00 Hopefully plowing doesn't pick it up. Anything need to be done? Nothing mentioned. Shelves in shed?
- Program committee - Book Discussion group this Sunday. Death by black hole 9/24. Quilters - taking a moment. Quilt is at quilters today. Teaser about quilt this month picture next? Aging in place - day after book sale. Flyer going into times. Heather and Scott on 10/20 about Cuba. Feb 16/2018 Ludy & Gregg about neighborworks. Elsa, exchange student from Belgium for spring. Any ideas? Please let committee know. They will meet sometime in November.
- 5 year - year 1 done for outside. Other segments are partially or all completed.
- Statistics- see attached.
- Librarian report - please keep reading shelves. Starting to move 2016 new fiction from new area to stacks.
- New business - call from Barbara Hoffman about meeting in the library for progressive committee startup group. After review of policies this is allowed. She has to is fill out the form for room use. Silent auction forms and cover letter are available.
- Moved to Adjourn at 8:25 by Marge: second by Trish.
Present: Joan Aleshire, Marge Benini, Jessica Giffin, Pam Grace, Richard Keane, Trish Norton, Dirk Thomas, Mackenzie Hewitt
Mackenzie Hewitt was introduced as our new youth Board member.
Minutes: Dick moved to accept. All in favor.
Treasurer’s Report: no report in Debbie’s absence
Fund-raising Committee: Concerning Street Dance/Haystack Dinner, discussed new Town Hall use fee policy. Pam moved we post “Suggested Donation” and not pay rental fee. Marge seconded. All in favor. Sign up sheet for food donations and jobs was passed around and will be on the check out desk. The dinner time was changed to 6:00 PM, with the dance starting at 7:30. The Community Blues Band will play.
The Book Sale is scheduled for September 30.
Children’s Committee: Junior Librarians start up with the beginning of the school year. Mackenzie will join this committee.
Building Committee: Dick has obtained 3 bids for the parking lot resurfacing. His recommendation was to hire Jay Webster who could surface with asphalt millings for an estimated $2568. Discussion about the higher quality of this material over others. Dick so moved. Dirk seconded. All in favor.
We decided to leave the school bell where it is, displayed in the front desk area, rather than install it outside.
Program Committee: Aging in Place program, 9/1, would like to reach both helpers and those needing help.
Charlie Paquin program was very successful.
Quilters have completed quilt top and sent it to be finished. Will then be ready to raffle.
See agenda for other planned programs.
Shrewsbury Library Board Meeting Minutes
July 11, 2017
Present: Joan Aleshire, Debbie Blecich, Judy Emerick, Pam Grace, Chryl Martin, Trish Norton, Lisa Sharrow, Donna Swartz and Dirk Thomas
Minutes: Debbie moves to accept, Pam seconded, all in favor.
Treasures Report: John Wood was paid second installment of $7500 for the South Wall Project. $16,000 was moved into checking from the Money Market.
There was much discussion on the restricted funds. Trish made the motion to spend down the restricted funds and to make a sign to publically acknowledge the restricted funds. Chryl seconded the motion, all in favor.
Chryl will brainstorm on how best to spend the Large print fund.
Joan will put acknowledgement stickers in books when bought from any restricted fund.
Hester our insurance agent is looking into a combined policy.
Trish moved to accept report, Dirk seconded, all in favor.
Nominating Committee: Mackenzie Hewitt is a possible candidate for youth trustee. Chryl moved to nominate Mackenzie Hewitt as the youth trustee, Pam seconded, all in favor.Fundraising Committee: It was decided to have the StreetDance/Haystack dinner at the Meeting House on September 9th. Lisa called and reserved. Whether we pay the $50 and charge or ask for a free will donation is still to be determined. Book Sale is Saturday September 30th
Children’s Committee: Junior Librarians program to start in the fall
Building Committee: Dick talked to Mark Goodwin about Jamie bringing gravel down for the driveway. Mark said we would have to talk to the selectmen. After further discussion, we will ask Dick to get some prices from local contaractors. (Jay Webster, Orville Wood)
Program Committee: FB Book club: Bring up the Bodies II: Sunday, July 16 @ 4 p.m. Science book club: best Science & Nature ...2016: Sunday 7/23: @ 7 p.m.
Quilters’ group? Wednesdays
*Aging in place program: October 1: town hall @ 3 p.m.
*Charlie Paquin: Saturday, July 15 10-2; September: Ludy: 9/16?
Cuba: Scott Garren & Heather Shay sometime in the Fall
Statistics: 3 long overdue books came back, one check for replacement of lost/overdue book
New Business: Fundraising Letter idea- List the programs to come in 2018
Pam moves to adjourn at 8:34, Judy seconds, all in favor
Submitted by Lisa Sharrow
Shrewsbury Library Trustees Meeting - June 13, 2017
Attending: Joan Aleshire, Debbie Blecich, Judy Emerick, Jessica Giffin, Pam Grace, Dick Keane, Trish Norton
Minutes: Corrected “state pass” to read “state park pass.” Deb moved to accept minutes, Jess seconded. All in favor.
Calendar: Jessica
Treasurer’s Report: See attached report. Deb has researched insurance for board member’s protection from law suits, estimated to cost $750 if purchased separately from our other policies. Statistically, most law suits concern employment issues, which we don’t have since we’re all volunteer. But we could still be sued for other issues, so Deb will inquire about the cost of including this insurance as part of our complete insurance package.
Discussed whether to renew subscription to Newsbank. Use statistics are unavailable, but sense of the board was that it wasn’t used enough to warrant $450 annual fee. Decision made to not renew, but may reinstate if we hear from enough users.
Nominating Committee: Cedelle has resigned due to other time commitments. Brainstormed potential youth board members (in grades 9 to 12). Will put out a notice in Shrewsbury Times.
Fundraising Committee: Changing date of book sale to 9/30, to avoid conflicts with some trustees other activities. Date of Street Dance still undecided (8/19 or 8/26).
Children’s Committee: Not doing Summer Reading Program this year. Junior Librarian program is being planned for this fall. The Mountain School after school program has offered to send a staff member to be present. Children will be bussed here then picked up by parents after.
Building Committee: Woody is making good progress on the south wall window replacement and residing. One of the new windows had a crack so he is waiting for a replacement to arrive, but windows are functional as is. The old school bell has been retrieved and is in the lower hall under the stairs.
Ideas for how to mount it are in process. Unfortunately not likely to be operational by the Cuttingsville school reunion on 8/6/17, but we can at least display it.
Program Committee: Book club choices have been well received. Attendance at programs was as follows:17 at Eszti Toth on Hungary, 29 at VCE on birds, 11 at Advanced Directives. The Shrewsbury Church has been offered as a location for the Aging in Place program on 10/1/17, 3 PM.
Upcoming include Charlie Paquin on 7/15/17 and Ludy Biddle for Neighborworks on either 9/9 or 9/16/17.
5 Year Plan: Need to work on descriptions of tasks. Dick will research resurfacing of parking area.
Statistics: Judy continues to work on notifying overdue. 88 books overdue right now.
Meeting adjourned at 8:20 PM.
Submitted by Trish Norton
Minutes for 5/9/17
Attendance - Joan, Dirk, Lisa, Dick, Donna, Gail, Debbie, Trish, Jessica
Minutes- corrections: cross out might not happen regarding Penelope. Misspelling of Hungary. Dirk moved to accept with revision. Seconded by Jess.
Calendar - Gail this month in front of Jessica then Pam then alphabetical skipping Gail.
Treasurer not much going on - filed 990 postcard to IRS & filed listers Cr-100' form.
Income in past couple of months from letter. Insurance for board? Let's look into this to see if we need it with what we already have. Do we need to put more into capital fund? We can move at end of year or anytime the board can vote. Newsbank is due. $435. Due 6/17 until 5/18. They haven't listed how many user we have. Can we find it out. Lisa will see if she can get this. Motion to accept treasurers report by Dirk; second by Trish
Passes- Shelburne museum has gone up to 100$. Granite pass is a new idea. Only $50. State pass - let's order second one like we did last year. Motion made to buy second state pass and Shelburne museum pass by Debbie and second by Trish. All in favor. Last year someone asked about Wonderfeet museum pass and Billings Farm in Woodstock. Donna and Lisa will look into this.
Nominating committee- Dirk presented that all officers and trustees (Dirk, Joan, Dick, Pam) whose terms were up have agreed to continue with another term. Debbie moved that the slate, as presented by Dirk, be accepted; Trish seconded. All in favor.
Fundraising - no meeting yet. We will do our usual stuff. What's happening with town hall? Do we have to pay them? Conflicting info. Trish/Lisa/Joan (?) will look at info at town hall. The band for street dance will discuss date(s) available the next time they practice.
Children's anything planned? They had a meeting on Monday for restarting the Jr. Librarians program on Monday's from 330-5. Service projects for the library will be the main purpose of this program for 3-6 graders. Reading shelves; making labels for book spines. Labels for pg13 with c for children shelving. Legos - no meetings during the summer.
Building - all Windows will be able to be opened as there was only a $10 difference between them and stationary style. Old school bell? We'll put this to the side for now. Bob Reuter - who did the last energy audit thought maybe we hadn't used all credit(s) from first audit. Will look back at his records. we would have to we would have to pay him to do an additional audit. He is looking up old info. Trish will find out how much he charges. Maybe we should replace the two windows on the front ? Let's put that on the list for next time.
Program - brown girl dreaming book Sunday 21 this is the Humanities read book. science book - Gorillas in the mist. They will meet the following Sunday. Quilters going to start again. To work on quilt for raffle probably on Wednesdays. Nothing definite at this time. Spirit dolls speech was good. 17 in attendance she sold post cards and books that she made regarding these items. This Friday talk on Hungary. Now that weather is reasonable again, Suggested to put sign out on road. 19th is Mark Youngstroms - Vt. Eco studies. - bird migration program. Joan not available- can someone from library be here? Maybe Trish or Pam or Chryl (programming committee members?). Advanced directives. Ravna June 2. Judy has gotten both council on the aging and Norwich lady for Sunday afternoon in October 1 or 8 ? 1st was chosen. Charlie Paquin July or August? Emailed to find out which would work for him.
Five year plan update - reviewing what needs to be done. Job descriptions need to be done. Maybe a task listing instead of actual "job description". ID what gets done with each particular task. Shelves in shed? Look at plan - to see when scheduled. Driveway?
Tulips look beautiful!, thanks to Judy (next door).
Stats - see attached
Librarian report - nothing at this time. Carry on reading the shelves. When will tent go up? - when we can get it done depending on weather.
New Business?
Adjournment at 8:20 Moved by Dirk second by Debbie.
April 2017
Attendance- Joan, Trish, Pam, Marge, Lisa, Dick, Judy, Gail, Donna via Skype,
Minutes review/correction- capitals"t" for times. Dick moved to accept with corrections; Trish 2nd. All in favor.
Judy- calendar
Treas. Report- no report. Nothing unusual. Lisa wrote the check to the Times today.
Fundraising nothing to report.
Children's- Lego on Saturday. Jess explained that she hasn't been at the meetings because she had a class on Tuesday evenings. Will be able to return next month.
Building - estimate from Woody. See attachment. ... After discussion about not doing all windows downstairs as the estimate states - Motion made to modify previous vote to replace all windows (9) by Marge. Judy 2nd. All in favor. We will ask Woody about replacing only 2 downstairs as double hung and others as in place Windows as a way to save money. Pam made a motion to talk with Woody and obtain the cost differences(if any) about the previously mention idea with the acknowledgement that to save time, the executive committee will make the final decision. Trish second. Marge voted no. All else in favor.
Program committee- famous book club- walden meeting on the 23rd. Before the dawn for science book club also meeting on 23rd. Quilters & writers suspended. Malcolm Bell a wonderful talk on a nasty night. Small group attended. He didn't want to change. Weather didn't bother him. This small group allowed for a great discussion. Gardeners round table on April 9th at Russellville school house was also a small group(it was the first beautiful day) Try for earlier next year with focal point. I.e. Choosing seeds, perennial planting. Penelope talking about spirit dolls on April 21. Might not happen. We'll see what happens as time gets closer. Barry Griffith suggested exchange student from hungry. She is coming may 12. Question about Mark youngstroms request to use library this same night for a VCES program. It was decided that since the library is already booked for that night we will ask them if they can do a different night. Advanced directives is scheduled for June 2. Aging in place- Judy called SWDA person Heather Baker. Also Judy Pond from aging in place in Norwich was called. Will ask Betsy to use her data base to help put word out. Rita lane from church very interested in this topic. Programming - ideas -change winter programs to Sunday afternoon during Jan February march - around 3 o'clock in the afternoon.
Five year plan- anything new done? work on flower garden happening!
Stats- see attached
Librarian report- nothing new.
New business- Marge suggesting to change winter hours because hard to get staff.
Discussion happened. Will put word out about looking for more volunteers..Early fall retraining of staff and volunteers.
Moved to adjourn by Lisa; 2nd by Judy
Adjourned at 8:00pm
Respectfully submitted by
Gail Hartigan
March 2017
Attendance: Joan, Chryl, dirk, Lisa, Gail, Donna via Skype, cedelle, Pam, Marge, Judy,
Trish
Review/changes to January minutes: none made. Approved by Dirk;second by Marge. No February meeting - no minutes.
Marge has calendar this month.
Debbie sent treasurer report via email. Nothing unusual just normal bills. Capt fund has $27,924. Dirk moved to approve treas report. Cedelle seconded. All in favor. Lisa needs to write check to times. What we did last year? We will do again this year. Pam moved this donation. Dirk second. All in favor.
Fundraising nothing really to report.
Children's report- review of January report. Legos has been going on latest one was this past weekend. Maybe we can get Doris and Linda to explain their shelving ways or make a chart for the children's area.
Building comm. - woody sent email which was forwarded to committee and Debbie. Email is outline of project for south wall. Chryl would like to get another estimate. However, last time we did not get any other bidders because no one wanted to handle it. After discussing options, Trish Made a motion to do the project without replacing the downstairs Windows; just upstairs, siding and insulation. Second by Dirk. All in favor. Oppose? No one. Separately we will need to hire a window cleaner ( Michael luzader was suggested) for the downstairs windows.
Program committee- science meeting this weekend. Next month double booking on last Sunday of month due to Easter. Famous -23rd. Science will email to find out what works. Famous = walden and civil disobedience next month. Science next is before the dawn. Gary Salmon's tree program was great. This Friday, Malcolm bell book about Attica uprising. He was the prosecutor and then wrote a book. Penelope is coming in April. She will send a description and photo to Lisa for her to send out as an announcement.
Gardeners round table April 9 at 3 at Russellville school house. The advanced directives in June? Or maybe not at all because the hospital is doing one on April 18. After discussion it was proposed to go ahead with advanced directives in June. Hungarian exchange student on May 12. Charlie paquin for July. Mettawee is doing the same show as last year but revised some- what do you think? After discussion - we'll take a break from Mettawee this year. Rumors: Meeting house committee wants to charge groups that are using the town hall for fundraising events a flat fee. When are they meeting? So we can find out what is going to happen? Joan and others will look into this. Wood turning with Gerry in sept - Dirk is going to ask. Hard cider in nov. aging in place in oct?
Five year plan update- just to keep on track. Parking light is up. Shed step is done. Let's Take a look at the plan for next time.
Stats - see attached
Suspending library privileges - discussion occurred -most trustees against suspending- not enforceable in general.
Librarian report - Donna nothing to say.
New business- online resource thru state this is on our website now- vt online library. Add a zero at the end of your library card number.
Adjourned 8:30 Dirk second by Marge.
Respectfully submitted
By Gail Hartigan
No February Meeting
Library minutes 1/10/17
Attendance: Joan, Dirk, Debbie, Trish, Dick, Judy, Gail, Marge
Review/changes: Ann Buffum not 'am'; Debbie moved to accept dirk second.
Calendar: dirk
Treasurer report: review of building related expenses for last 5 years. No plowing cost per Lisa per Paul Stewart. Big elevator inspection needed every 5 years. Maybe put something aside every year to cover this? Do we need to change our request from the town? We will ask town for level funding 7500. Dirk moved Judy second. All in favor. 2017 budget review. Adult program/books staying the same. Music? Thomas Hartigan has stated he does not wish to do this anymore so if anyone wants to take it over that would be great. Conversation about how people are now accessing music ensued. Suggestion: move kids music to kids section. Trish will do this next time she staffs. Check if people are using newsbank? Put in times as reminder of its availability. Take periodicals out of budget. Other items reviewed and moved. Expense budget is 21,860. Marge moves to accept budget as worked on. Dirk 2nd. All in favor. Capital fund down to 7924.! Woody has only this summer coming up to do additional work. Needs to know about Windows by end of February to order and get items for summer work. Trish will call woody to get est. about south side of building with new Windows /siding/ insulation. Check with bob Reuter about blow test results from past. Shall we move a designate 20 k from regular carryover to capital fund? Trish moved Marge second. All in favor. All other forms will be filed and forwarded to appropriate places. Joan will send to select board what we are requesting for funding. Can we get a new vacuum? Deb moved to allow Judy to purchase a new vacuum. Dirk second. All in favor.
Fundraising - Marge got gift certificate from shaws ($25) which arrived to late to be used for silent auction. she will hold onto for next need. Will give to Donna when Donna returns.
Children's report- no one in attendance to give report. Following is Copied and pasted from email received from Jessica - Lego Club is this Saturday. And we are researching the Junior Librarian program and will start planning in the spring when everyone is back in town. Rachelle from the Shrewsbury After school program is thrilled about the program and wants to partner with us to make this a fun program for the students. They would take care of background checks for all library staff that will be present with the program. Hopefully the program can either begin late spring or in the fall at the latest.
Polar Express update:
We had 29 kids and 18 adults (unless I missed anyone). Overall I would say it was a very successful and fun evening. We did have one hiccup at least. Even though I had triple checked the sound system for the movie, the port on my computer decided to stop working the second it was time to start the movie. With the help of some lovely fathers, we switched from my laptop to a DVD player that was in the storage room and all was good. So movie started about 30 minutes later than we had planned. I was a mess (internally) when the technical problems started but Amy was a rockstar and kept the children entertained. They took turns sharing silly jokes and then Amy led them in singing some Christmas carols from the kids winter concert. Technical problems solved and the movie finally began. In the end the speakers I had could have been better. We did have several parents offer their sound systems for future use, one parent even said if he can find his amazing speaker system that he would donate it to the library for permanent use. Some kids were a little roudy at times but overall it was a fun night. I've already received a few messages from parents saying how much fun their kids had. Every kid came up to Amy and I and thanked us for a fun evening. The parents all had wonderful things to say at the end of the night. And in true Shrewsbury community spirit, we had multiple parents stay and help get the room cleaned up in record time. Parents vacuumed, stacked chairs, washed dishes, etc. All without us even asking. It was a fun evening, with the perfect amount of families.
All the refreshments were a hit as well!
Building- woody's check has been written, outside light working
Program- this Sunday Underground Railroad then science book club has genome on 1/22/17. quilters working on individual projects. Feb 17 big tree survey Gary salmon. Joan will look for poster for this event
March- Malcolm bell- published The Turkey Shoot which is being reissued. Will hold a talk. Spoke with him no date yet. Penelope spirit doll phones how why exhibit. May regional ambulance service changes coming someone will come talk about it. June- Advanced directives. How to register Pam to investigate. Hungarian exchange student in area try to get her to talk in may or June. Charlie paquin in July. Mettawee August. Gerty Martin wood turning. Sept. Neighborowrks & .efficiencey vt. Nov. hard cider.
Other ideas: climate change/ species. Trillium singers: centers for independent living. Aaron korzun vt adaptive sports. Council on the aging. Aging in place programs.
Maybe we should combine two. I.e. Ambulance and advanced directives.? Any other ideas let Johan know.
Stats. Not available. Overdue update down to 74 over dues by this afternoon. 15-18 overdue that go back to 2014/2015? What should we do? From February 2016 back to 2014 letters will be sent regarding overdue books and suspended privileges.? Not much about suspending privileges. Marge will help Judy get prices for books
Librarian report- 2015's moved out of new non and fiction into collection.
New business- no. When do we need estimate from woody? Soon for him only
Meeting on 7th vs. 14th.? Go with meeting on 7th dirk will do calendar thru regular time.
Adjourned moved by Dirk 2nd by Marge.
Library minutes 12/13/16
Attendance : Joan, Pam, Trish, Lisa, Gail, Debbie, Donna, Dick, Jessica, marge
Minutes review: any questions comments? Librarian report 2nd paragraph add ill's.
Approved with changes: Debbie, Lisa 2nd.
Calendar: cedelle
Treasurer report. Got town check. Got over 7,000 in donation. Joan expenses not in this report. Any other expense request please send in now. Budget next month. Think about what is needed for next year; Capital projects? Computers? Windows? Consider doing siding when next Windows get done just like we did on north side. Insulation needed? Staining? Pricing? Bell tower? Furnace? Replacement line in budget? Maybe $100 to start. More $$ for books for budget. Just got Joyce Wilson money. Joan will talk with Ann buffam as to what they want to use this money for exactly. Discussion about what the Liz jeffords funds are for. The board put $3500 of this fund aside to use as needed. Will send out report of what building costs have been recently. Auction total: 2728. Will be around $3,000. When everything is in. Approved by Pam. second by marge
Fundraising: reviewed of auction. Everything went mostly smoothly. Pulling papers helped. Trish great helper. Donation were down.
Children's: movie coming up. Jessica needs to know how to work projector. Key is in drawer. Will look at it tonight to be sure. Legos: was last weekend. Not sure what else.
Building: Irving switch done. Outside light working well. Turn outside light off when you leave. Motion light still works. Woody done? What is thought on window grate? Just sitting there right now. Trish will Ask woody about grate. Put old one up on hinge. Most agree with this. Is he done? No bill submitted yet. Bell installation will wait till spring. Bales of hay over septic line. Dick will bring them over tomorrow. Check water in bathroom on a regular basis
Program: Famous book Underground Railroad 1/15: genome1/22: quilters meeting as needed.
Program meeting Jan 3. Big trees again in February. Penelope talk about spirit dolls in April. Advanced directives find someone from rrmc or ravna. To present. Hopefully barbara griffith will do this. Ann Buffam - Malcolm bell observer of Attica uprising. His Book coming out in spring. Would like to talk about it. Any ideas for other programs. Chryl idea = alternative medical remedies.
Stats: see attached. Change 4590 to 490.
Librarian report: people are reading shelves. Just do it regularly. Videos need to be done. Take 2015 out of new fiction and non. And put on shelves. Kids need to be weeded. Shelving in kids area is difficult to do.
New business: where to put donation if someone walks in with something? Put cash in "coupon" folder in center of desk.
Next meeting 1/10
Adjourned: 8:05. Deb moved; Pam second.
Library minutes 11/15, 2016
Attendance: Lisa, Joan, dirk, Jessica, Donna, Pam, Chryl, Dick, Debbie, Gail, Judy,
Trish, cedelle(downstairs to man desk), marge
Minutes reviewed and accepted by Pam second by dirk
Calendar : Chryl
Treasurers report: no check from town yet. Received check with restriction for books. We don't have a line for this. Where should we put it ? Marie Gerty fund? Is for current fiction. Unrestricted 1169 is 1119? $50 for state ills? Donna to look into? Museum of library sciences? Restricted fund first then operating in past. This year we have been using the operating budget mostly. Should we move this amount from budget to restricted. Lisa makes a motion to spend music out of book fund Marie second. For children. Spend money from Ben perry first. please submit reimbursement ASAP.
Think about what we need for next year budget
Dirk moved to accept treasure dick second. All in favor
Ann buffam friends meeting group want to give money to library about Quaker history' and .appropriate info in memory of Joyce Wilson. Any restrictions on funds? They have ideas/list
Fundraising : letter went out. Phone book money in fundraising amount. Auction items slowly coming in. Cookie swap staffing? Who will be here? Judy will handle. Thomas Hartigan will bartender. Marcos all set. Everybody bring crackers and wine. We will need help setting up. At twelve o'clock we will need to set up bar area move books. Move computers. Night of auction we will need more help at closing table times. 3-4 people.. Get sheets ASAP. We will call/email if we need things.
Children's - Halloween was successful. Mobbed! Similar to last year in size. Parents say kids talk about it all year long. Wide range of kids. Tent done by Amy Thomas - curtains used to make maze. Box maze upstairs. Looking forward for next year. Downstairs needs to be reworked. Holiday party? Yes going to do a polar express movie night 12/16 hot chocolate, cookies, popcorn. Pj's welcomed..Legos meeting on the 11/19th.
Building - Irving switch happening tomorrow. Supposedly during hours. Light on front of building Thursday Donna will open for Aaron. Price different between Americas to Irving is 1.346 a gallon is lock in price.
Program we have famous book Underground Railroad no meeting in November or December. 15 Jan. Genome Jan 22. quilters Wednesday moose deco from Donna
Writing group is suspending till spring? Cider making was a great day warm day. Anne vannemnen teaching cider making. Moose talk well attended and informative. Moose are suffering with warm weather suffering with ticks. Stacy harshmann did talk. About 17 attended. Good mix group of people. program committe needs to meet to plan programs for the coming year. Probably Jan. Before next regular meeting. 1/3/17 @ 7 is first option. Big trees Gary salmon. would like to do something in February. Barbara Griffith advanced directive program. Penelope wants to talk about dolls she makes then photographs. Ideas for programs are always welcomed.
Stats- things are rolling along. Circ up but not as good August. Fewer ranch members coming in. Patron count up from September. Overdues? Judy- calling or emailing people initially. Sending few letters if possible. Ranch has 34 items overdue. Not many really that overdue.
Librarian report- start moving 2015 onto shelves. Flowerbed has had revitalization. 60 bulbs planted. Ill's. Please put date when filled out. Put book on side of staffers computers. Leave paper on it. Mice have come again.
New business? Make sure when checking in, registering on computer. Holds. Visually check what the computer is beeping at you. :)
Koha book has copies of all form we use.
Dec 13 next meetidirk moved to adjourn at 8:20. Second by Trish.
Shrewsbury Library Minutes October 11, 2016
Librarian/Director: Donna Swartz Marge Benini, Trustee
President: Joan Aleshire Judy Emerick, Trustee
Vice President and Co-Treasurer: Lisa Sharrow Jessica Giffin, Trustee
Treasurer: Debbie Blecich Pam Grace, Trustee
Corresponding/Recording Secretary:Gail Hartigan Richard Keane, Trustee
Chryl Martin, Trustee
Trish Norton, Trustee
Cedelle Sirjane, Trustee
Dirk Thomas
Present: Debbie, Dick, Dirk, Donna, Jessica, Joan, Judy, Lisa, Marge and Trish
Minutes: Dirk moved to accept, Dick seconded. All in favor.
Dirk is stepping down as recording secretary. Gail offered to step in after receiving an executive committee email and will also continue as corresponding secretary. Debbie moves to elect Gail to the position. Trish seconded. All in favor.
Treasurers’ Report: The rent from the Friends Wilderness group has not been received for this year, Joan will call to inquire. Some music has been purchased with no monies allocated in the budget. Trish motioned to allow for the purchases of music for up to $100 for the remainder of the year. Dirk seconded. All in favor.
Should we switch from Amerigas ($2.35) to Irving Oil ($1.394, lock in price $1.463)? Debbie will call Amerigas to see if they will match Irving’s price. She will also ask Irving about downward protection. Dirk moves to authorize Debbie to investigate and make the decision of which company to go with. Marge seconded. All in favor.
Trish moves to accept the treasures report, Dirk seconded. All in favor.
Fund-raising Com.: More pies needed for the bake sale next year. We do not have enough books for Discover Books to make the trip up to get them. The transfer station will take them but they will be destroyed. Lisa will ask BJ Stewart if he has room to store the Gaylord. $5000 still needed to be raised via fundraising for the year. Marge suggests a bake sale around Valentines Day. Marge is joining the fundraising committee.
The fundraising letter was presented. Dirk moves to accept the letter with a few changes. Jessica seconded.
All in favor.
Penelope Weiss offered some “sprit dolls” for a possible raffle. The board feels they would be a better silent auction item.
Children’s Com.: The Halloween program is coming together nicely. The tent will be scary. Gloria’s Pantry is donating 10 dozen cookies. Donna is making donuts. There may possibly be a Christmas Holiday Movie night for the children.
Building Com.: Aaron Korzun will be contacted about the 5 year plan lights for the entrance and possible electric to the tent.
Program Com.: Upcoming: Cider and Moose programs. Advanced Directives program in the future to be given by Barbara Griffith or someone from Visiting nurses. In early 2017, Big Trees program. Penelope Weiss to talk about spirit dolls in April.
Statistics: Some of the over dues will be replaced.
Debbie moved to adjourn at 8:40pm. Dirk seconded. All in favor.
Librarian/Director: Donna Swartz Marge Benini, Trustee
President: Joan Aleshire Judy Emerick, Trustee
Recording Secretary Pro Tem: Dirk Thomas Jessica Giffin, Trustee
Vice President and Co-Treasurer: Lisa Sharrow Pam Grace, Trustee
Treasurer: Debbie Blecich Richard Keane, Trustee
Corresponding Secretary: Gail Hartigan Chryl Martin, Trustee
Trish Norton, Trustee
Cedelle Sirjane, Trustee
Shrewsbury Library Minutes, September 13, 2016
Present: Joan, Cheryl, Pam, Judy, Dick, Trish, Marge, Lisa
Minutes: Minutes were corrected to show that Marge was in attendance. Dick moved to accept, Pam seconded.
Treasurer’s Report: See attached report. Joan’s recent purchase of books and DVDs is not yet reflected in the report. We have paid Woody for the building repair work. No profit from the Mettawee performance this year.
Fund Raising Com: Haystack dinner/dance made $776 and was very successful. All trustees need to call people to solicit baked goods for Bake/Book Sale 9/25/16.
Children’s Com: The last SRP event was not well attended. Committee is organizing a Halloween party for 10/28/16 and will get the details to the Times.
Building Com: The new windows are done except for putting hinges on the guards. Judy (Dick’s partner) has been doing a great job cleaning and gardening for the library.
Program Com: Charlie Paquin had great program but not well attended. See agenda for future programs. We need to organize a celebration for the big trees project.
Statistics: Overdues have gone down thanks to Judy E.'s efforts. What to do about the 20 patrons who have books over 6 months overdue? Process of sending out letters was reaffirmed. When a child has an overdue, should we send a letter to parent? Yes, if child under 16 years old.
New Business: We need more volunteers because some months it is hard to find enough people to cover all shifts. Will put note in Times.
Adjourned at 8:30 PM. Trish Norton, filling in for Dirk Thomas
Shrewsbury Library minutes, 9 August 16
Present: Cedelle, Debbie, Dick, Donna, Gail, Jessica, Joan, Judy and Lisa
Minutes: Debbie moved to accept, Gail seconded. All in favor.
Treasurers’ Report: Mettawee proceeds less than usual. The program was well received by the audience. Gail moved to accept, Judy seconded. All in favor.
Fund-raising Com.: Haystack dinner- everyone to call people on list for donations while staffing. Book-Bake-Tag sale on September 24th.
Children’s Com.: 8 children were at the mid-summer event. Final event is on August 20th.
Building Com.: Things Woody has left to do: Second and final coat of stain. Transom window installation, trim and rework interior. The grids on the upstairs windows are needed for insurance and Labor and Industry. It was to decided to reuse the guards that were on the windows before, modifying them with a hinge. White stain will be used on the new trim. All in favor.
Program Com.: 21 people attended the Schoolhouse program. Upcoming: Moose program in October, Advanced Directives program possibly in January.
Statistics: The Over due’s policy letter will be in the September Times. Letters are going out to collect the overdue items.
New Business: The need to interview new volunteers was discussed. Donna has a sample form of questions that will be modified for the interviews. Jessica will look into the cost of doing background checks. Donna and Joan will be doing the interviews.
Either Donna or Lisa will do all new volunteer training.
Reading the shelves: is a process of making sure books are in alphabetical order, by author, then by title. Is the book in the correct section? Non-fiction books are shelved by their Dewey number. Biographies are filed alphabetically by whom the book is about. Books with the current year and year before are filed in the new section for the books category.
Shrewsbury Library minutes, 12 July 16
Present: Joan, Judy, Debbie, Pam, Gail, Trish, Dirk, Donna, Dick, Marge.
Minutes: Debbie moved to accept, Gail seconded, all in favor.
No Treasurer’s report.
Fund-raising: Street Dance/Haystack Dinner planning is underway.
Children’s Committee: Summer Reading kick-off well- attended. New DCF books have been processed and book series are being relocated.
Building Com.: Woody will start windows and wall next week. Judy Daley will clean. No news on bell installation.
Program Com.: Butterfly program good and well-attended. Modest attendance at skype class. Mettawee on 23 July—gingerbread from Trustees, please! Charlie Paquin on 13 Aug. One-room Schools program being assembled. Book Clubs ongoing. Science Book Club is meeting in evening during the summer. Quilters meeting on 20 July. Writing Group meets alternate Thursdays. Michael Platt would like to use Library for video lecture on 21 July, which use was approved.
5-Year Plan: Verified changes to incorporate into Plan. Goal 4, no. 2, Change “mentor” to “share knowledge,” as moved by Trish, seconded by Pam and approved. Trish moved to accept the Plan with changes, Gail seconded, all in favor. Donna will incorporate the changes.
Overdues: 104 overdue items currently, 38 from SLR, 22 from 2015 or 2014. Judy is drafting a letter for the Times.
Librarian’s Report: Shelburne Museum pass is in manila envelope in stand-up case on desk. Must be a registered Library patron and have identification to check it out. State Parks pass is circulating well. Trish moved and Marge seconded that we get a second Parks pass. All in favor. Dump card has disappeared. Trustees should sign up for section of shelves to read. Sign-up sheet will be on the desk.
Gail moved to adjourn at 8:27pm, Marge seconded. All in favor.
Shrewsbury Library minutes, June 14, 2016 meeting
Present: Joan, Lisa, Donna, Dirk, Judy, Dick, Marge, Cheryl, Pam, Trish, Deb, Gail
Minutes: Pam moved to accept. Dick seconded. All in favor.
Treasurer’s Report: $26,480 in Capital Improvement funds available for Woody’s work on siding and windows. Full Treasurer’s Report attached. Gail moved to accept. Marge seconded. All in favor.
Fund Raising Com: Quilt raffle brought in $1625 plus $50 still outstanding. Will try to have 2017 quilt ready for drawing at Christmas Silent Auction. Haystack dinner (8/27) will be similar to last year, perhaps with more helpers scheduled for setting up and cleaning up.
Children’s Com: Summer Reading Program starts 6/18. Jessica has ordered DCF and YA books. Doris is ordering Red Clover books for younger readers, Shrewsbury Mountain School has a community committee that would like to coordinator more with the library.
Building Com: Committee met with Woody to decide details of contract for installation of new windows and residing north wall. Woody was the only bidder interested in the job. He will start work 2nd week of July. Deb moved that we do the project and authorize the building committee to sign contract. Gail seconded. All in favor. We still haven’t found someone to clean the library regularly.
There have been no proposals or decisions on the installation of the original school bell which was donated from George Richard’s collection.
Program Com: Reviewing recent programs, Aveloy Lanning and Poultry both had small attendance, the Braggs audience was 31. Upcoming programs are Butterflies w/ Jerry Schneider on 7/8, Mettawee on 7/23, Charlie Paquin on 8/13 about rocks, and One-Room Schools with the Shrewsbury Historical Society on 8/7 at the Russellville schoolhouse. Randall Barclay in offering a Skype class on 6/23 and 6/28. Penelope Weiss will be starting up the writer’s group in July.
5 Year Plan: Discussed Goal 7 and how the library is currently advertising our services to the public. At our next meeting we will review all the proposed changes to the plan to be sure of agreement.
New Business: Lisa and Judy presented sample letters to be used to encourage return of overdues. Dirk moved to accept the discussed procedure and the letters. Gail seconded. All in favor. Marge noted there is a quilt exhibit at Shelburne Museum, and for $75 the library could purchase a museum pass for 2 adults plus children that would be usable throughout the season. Lisa moved we purchase the pass and Marge seconded. All in favor.
Dirk moved to adjourn at 8:40. All in favor.
Shrewsbury Library minutes, Annual Meeting, 10 May 16
Present: Joan, Dirk, Lisa, Donna, Judy, Dick, Marge, Chryl, Jessica, Pam, Trish, Cedelle
Minutes: Lisa moved to accept, Dick seconded. All in favor.
Treasurers’ Report: $1600 from quilt raffle deposited. $50 in I.O.U’s still to be received. Bills paid. Trish moved to accept, Marge seconded. All in favor.
Nominating Com.: Trustees Gail, Lisa and Judy, plus Officers all willing to serve another term. Marge moved to appoint the slate, Trish seconded. All in favor.
Fund-raising Com.: See Treasurers’ report on Quilt Raffle. Street Dance 27 August.
Children’s Com.: Spring Celebration and Lego Club very successful. Meeting date to plan summer program tba.
Building Com.: Tabita did clean, but is leaving the area. Lisa has contacted another cleaner, but hasn’t gotten reply. The committee will discuss placement of bell.
Program Com.: Joan has developed a list of upcoming programs. Charlie Paquin on 13 August. One-room school program on Sun., 7 Aug. at 4:00pm at Meeting House. Cedelle suggested that the Library sponsor a showing of “Hearing Voices”—a movie that explores mental illness. She will find out about time limitations. Randell Barclay would like to do a Skype instruction class. We’ll ask him to select a time.
5-year Plan: Discussed Goal 5 (children’s programming). Discussed combining sub-goals 2 and 3. Trish moved to strike sub-goal 2 and add “pre-school” to sub-goal 3. Cedelle seconded. All in favor. Discussed Goal 6 (programming). Marge moved to change wording to “Continue presentation of at least 5 programs of local interest.” Pam seconded. All in favor.
Statistics: General increase in patrons and circulation.
New Business: Judy volunteered to track overdues.
Lisa moved to adjourn at 8:30pm. Dirk seconded. All in favor.
Shrewsbury Library minutes, 12 April 16
Present: Joan, Lisa, Gail, Jessica, Dirk, Pam, Dick, Donna(skype), Trish
Minutes: Lisa moved to accept, Dick seconded, all in favor
Treasurers’ Report: No report, but the septic tank has been pumped, thermostat in mechanical room has been repaired and elevator has been serviced.
Quilt Raffle: Discussed briefly whether to plan an event for the drawing, to no conclusion.
Children’s Com.: Special Story Hour/Celebration of Spring next Wed. Hope to restart Story Hours in May, 1 or 2 Fridays per month.
Building Com.: Trying to find a cleaner. Discussed options. Joan will check with Woody about work on back of building. Discussed the school bell: Do we want it back? Would we build a belfry? Committee will investigate.
Program Com.: Gardeners’ Round Table was good but poorly attended. Should it be in April? Snake Program good and well-attended. Book Clubs ongoing. Presented proposed event schedule for year. Gail moved to accept, Trish seconded. All in favor.
5 Year Plan: More discussion of process needed (how to incorporate changes to proposed plan) when more of the Committee is here. Discussed policy on weeding the collection: One item removed for each item acquired? E-books of classics or current best-sellers? Weeding at discretion of Librarian rather than according to circulation? Lisa noted that the current policy on weeding addresses our needs and moved to remove the proposed policy from the plan. Trish seconded. 7 in favor, 1 abstention. Discussed Goal 4 and decided to try to increase the number of volunteers instead of forming a committee, per motion by Trish and second by Gail. All in favor.
Statistics: Patrons and Circulation are up.
Adjourned at 8:40pm, Gail moved, Pam seconded, all in favor.
Shrewsbury Library minutes, 8 March 16
Present: Joan, Lisa, Pam, Gail, Dirk, Judy, Chryl, Dick, Donna(skype), Marge
Minutes: Lisa moved to accept, Pam seconded. All in favor.
Treasurers’ Report: $320.60 received for surplus auction books. Quilt raffle receipts approaching $1000. Waiting for bill for elevator inspection.
Children’s Program: Story hour on hiatus. Lego ongoing.
Building Comm.: Elevator service completed. Thermostat in mechanical room may be broken. Sink leak repaired.
Program Comm.: Gardeners’ Round Table Friday 18 March. Gary Salmon will start a local big tree locating project, community involvement anticipated, bulletin board will be located in entrance. Book clubs ongoing. Doug Blodgett’s snake program set for 8 April. Considering program on one-room schools. Joint program with the Historical Society? Should we consider a program on domestic violence?
Town Vote: Biggest margin of approval for Library budget request to date!
Five-Year Plan: Discussed possible revisions. Lisa moved and Gail seconded that the suggestion of an upstairs reading area be stricken from the draft, due to space limitations and conflict with purpose of meeting room. 8 in favor, 1 opposed. Discussed policies for book weeding, mentoring expectations, job descriptions.
New Business: Marge will look into Shelburne Museum pass.
Gail moved to adjourn at 8:35pm, Marge seconded. All in favor.
Library minutes. 2/9/16
Attendees: Jessica, Judy, Debbie, Lisa, Joan, Gail, Trish, Marge, Donna via Skype
Previous minutes: add- 25,120 in treas report after Pam approved....Trish moved to accept with addition; Deb 2nd; all in favor
Calendar- Joan
Treasurer’s report: not much happening. We did have additional donations of $915; deb has filed 1099; see attached report for details.
Trish moved to accept report; Judy 2nd; all in favor
Lisa- we need to send a check to the Shrewsbury times- how much? We have done $250.00 in the past. This was approved by everyone.
Fundraising - nothing going on at this moment. It was decided to do the quilt drawing on Mother's Day (5/8/16). Donna is working on getting the letter out. Can we get a copy of the letter with the picture to display on the desk by the ticket jar? It has been posted on the website. Town meeting day=we can sell tickets at the town hall. Joan will send an email seeing who could staff the table during the day.
Children's committee- Lego club is meeting this sat. Story hour- need to think about what to do during the winter moon the. Sometimes there is only 1 child or none. Jess and Amy are planning to visit other libraries to see what they do to keep attendance up. Maybe it needs to change to Friday where they could draw on preschoolers who don't have school that day. Once Pam has returned, Jess and Amy will check with her for any ideas. Marge suggested doing one a month to focus on what is happening in that month (i.e.: holiday). Also, it wasn't in the times for this past month. Joan asked If Grace or Galen have contacted Jess regarding the after school program? Not yet.
Building committee- did elevator inspection happen? No. There was a mix up with a form not being received. Lisa has resent this form via fax on 2/9. This should lead to scheduling happening soon. We have 90 days from December to get up to date. Septic seems to be OK. It has been warm in general and we have hay bales on top of the line for insulation. If you are staffing and know that the temp is going to drop to extremely cold temp, please turn on heater in bathroom.
Program - next Friday (2/19?) Gary Salmon will do a presentation on unusually large trees in the area. Cedelle will do a poster. It has been advertised in the Herald. The solar program was attended by about 14 people. There was a great story in the herald.
Science book club meets 2/28; regular book club meets 2/21; April 8 - snake program; March 11 - gardeners round table.
5 year plan - thanks to the committee for putting this together. We will need to go through each section piece by piece and discuss as we go. It was decided that as we go through this discussion, any changes that are to be made, will be made on deb's copy and she will send the changes to everyone via email. This will take several meetings as trustees are away and we are approaching Deb's busy season.
Pres. Report- 2/29 is the info meeting for town meeting day. Please come to show support for the library.
Stats- see attached
Lib. Report- VHS conversion is still going on.
New business- loft is messy. If you have time, please clean it up. Clarification- 2014 items should be on shelves not in "new" section.
Meeting adjourned at 8:37; Trish moved to adjourn; Marge 2nd.
Respectfully submitted by Gail Hartigan
Shrewsbury Library minutes, January 13, 2016
Present: Dirk, Debbie, Gail, Pam, Trish, Judy, Dick, Joan, Jessica, Chryl
Minutes: Debbie moved to accept, Pam seconded. All in favor.
Treasurer’s Report: Debbie presented the proposed 2016 operating budget. Projected capital expenditures need to be figured out. Discussed how much to request from Town. Trish moved to request level-funded $7500, Marge seconded. All in favor. Pam moved to accept the proposed budget, Trish seconded. All in favor.
Fundraising: Quilt drawing date discussed. Mother’s Day—8 May—was selected. Trish suggested displaying quilt and selling tickets at Town Meeting.
Children’s Program: Christmas party was successful and regular programs are well- received and attended.
Building Committee: Discussed elevator inspection and test. Discussed whether furnace needs service. Dick will investigate.
Program Committee: Discussed upcoming programs. Discussed disposition of Book Club books, and whether participants should be charged more for them. The book clubs—particularly Science Book Club, due to its more expensive books—will discuss.
5-year Plan: Copies distributed for perusal and comment.
Librarian’s Report: Revisited shelving of series dvds—it was noted by this scribe that some patrons want series and want to browse, which is more difficult when they are shelved among movies. Compromise was tenuously reached—series will be color-coded but left in general collection.
Adjourned: Marge moved, Gail seconded. 8:27p.m.
Shrewsbury Library minutes, December 8, 2015
Present: Joan, Dick, Chryl, Debbie, Lisa, Donna, Cedelle, Pam, Marge, Trish
Minutes: Trish moved to accept. Pam seconded.
Treasurer's Report: Suggestion to see budget breakdown for each fundraiser in the future. Also to acquire some videos that have more entertainment value and less message. Annual budget will be voted on in January. Cheryl moved to accept report. Marge seconded.
Fund-raising Committee: Fund-raising letter has gone out. Leftover books from book sale have been packed up and picked up by Discover Books. The Silent Auction went well. Suggestions for next year include more workers upstairs and a list of tasks that other trustees could do to help Lisa, Gail and Donna.
Children's Committee: Amy and Jessica will be doing Story Hour for the next few weeks. Linda, Doris and Carol are doing Lego program. Summer Reading Program in called "On Your Mark, Get Set, Read!" Donna will get materials for it.
Building Committee: New notice board is installed where magazine rack was. Magazines moved to end of biography shelves, Joan will post lists of best sellers and reviews on the new board.
Program Committee: Upcoming programs being planned, as listed on meeting agenda.
5 Year Plan: Proposed plan will be emailed to all trustees soon, and will be discussed at our February meeting.
Statistics were reviewed.
Librarian's Report: New state regulations may require us to have an elevator maintenance contract (about $350/year). Also an elevator inspection once every 5 years (about $1000 each time). We should budget for this for next year. Donna will research various maintenance companies, and see whether we could get a waiver from the state based on our minimal usage of the elevator. Debbie moved that we get prices and that the executive committee be authorized to approve this expenditure. Motion passed.
New business: Chryl presented literature describing a VT Dept. of Libraries program that provides access to audio books for free to the visually and physically handicapped.
Adjourned at 8:12 PM as moved by Marge, seconded by Cedelle and approved by all.
Submitted by Trish Norton, in Dirk's absence.
Shrewsbury Library minutes, 15 November 2015
Present: Lisa, Joan, Donna, Gail, Dirk, Pam, Dick, Chryl, Marge.
Minutes: Pam moved to accept, Marge seconded, all in favor.
Book disposal: Books left over from sale are all packed and ready for pick-up on Thursday.
Silent Auction: Donors must be contacted. Pronto.
Fund-raising letter: Will be ready for labels, stamps and stuffing into envelopes soon.
Children’s Committee: Haunted Library very successful—at least 113 attended, but probably more. Story Hour is ongoing, Lego this Saturday, school visits being planned.
Building Committee: Notice Board is up. Woody will install insulation and clapboards in May or June. Donna is working on adding shelves in Great Room.
Program Committee: Book discussions ongoing. Michael Wells talk was excellent, attended by 43 people. Upcoming programs were discussed.
5-Year Plan: Is done and being edited.
Statistics: Counts—patrons and circulation—are down for reasons currently inscrutable.
President’s Report: Systematic shelf-reading is needed. Donna has divided the collection into sections, and each Trustee will take responsibility for a section.
Adjourned at 7:50pm, as moved by Gail, seconded by Pam and approved by all.
Shrewsbury Library minutes, 13 Oct 2015
Present: Joan, Donna, Lisa, Trish, Debbie, Jessica, Pam, Dick, Judy, Marge, Chryl, Dirk.
Minutes: Lisa moved to accept, Trish seconded, all in favor.
Treasurer’s Report: Book/Bake Sale brought in $478 for books, $356 for baked goods. Public use computer cost $399. We received $50 from State Dept. of Libraries. Trish moved to accept, Pam seconded, all in favor.
Fund-Raising: Donna is looking into disposal of books left over from Book Sale. Discussed modifying or discontinuing the Book Sale. Discussed the fund-raising letter.
Children’s Committee: The Committee is considering reinstituting Story Hour: Wednesdays at 9a.m. Pam will write press release. Discussed ways of increasing children’s use of Library. Haunted Library and Lego Club are scheduled.
Building Committee: Woody has been contacted for update on clapboards and windows.
Program Committee: Book Clubs are ongoing. Discussed upcoming programs and ideas for future programs.
5-year Plan: The Committee met, will meet again. Nothing to report yet.
New Business: Penelope Weiss would like to have a program/exhibition of spirit dolls, probably this summer.
Adjourned: Trish moved, Marge seconded. All in favor. 8:25p.m.
Shrewsbury Library minutes, 8 Sep 2015
Present: Joan, Lisa, Donna, Pam, Dirk, Trish, Dick, Jessica, Marge
Minutes: Trish moved to accept, Pam seconded, all in favor.
Treasurer’s Report: Discussed Countryside Lock and Alarm bill. Street Dance attendance was down. Trish moved to accept, Dick seconded, all in favor.
Fund-Raising: Street Dance set-up and clean-up need more staffing. Discussed when to have it next year. Discussed Book/Bake sale. Tent set-up and book moving on 20 Sep.
Children’s Programs: Committee Meeting 21 Sep at 11:30 a.m.
Building Committee: Joan will ask Woody about clapboards. Shelves in Great Room need reading. Patron computer is defunct and needs to be replaced. Marge moved to appropriate up to $500 from the capital fund for this replacement and Trish seconded. All in favor.
Program Committee: Discussed upcoming programs. Sage talk will be at the Russellville School House instead of the Library. Discussed proposed slate of programs for 2016, to which the Board was favorably inclined.
5-year Plan: Meeting being planned, possible survey being discussed.
President’s Report: Boaz needs a dump card for Library trash. Trish moved that Lisa get card. Pam seconded. All in favor.
Stats: Overdues are up, patron and circulation counts down. Discussed strategy for overdues.
Librarian’s Report: State of the institution is sound.
New Business: Yucca plant formerly in Great Room needs a new home.
Calendar: Trish.
Adjourned: Trish moved to adjourn, Dirk seconded, at 8:32. All in favor.
Shrewsbury Library minutes - August 11, 2015
Librarian/Director: Donna Swartz Marge Benini, Trustee
President: Joan Aleshire Judy Emerick, Trustee
Recording Secretary Pro Tem: Dirk Thomas Jessica Giffin, Trustee
Vice President and Co-Treasurer: Lisa Sharrow Pam Grace, Trustee
Treasurer: Debbie Blecich Richard Keane, Trustee
Corresponding Secretary: Gail Hartigan Chryl Martin, Trustee
Trish Norton, Trustee
Cedelle Sirjane, Trustee
Present: Joan, Donna, Lisa, Jessica, Gail, Pam, Dick, Debbie, Marge, Cedelle, and Judy.
Calendar: Dick
Minutes: Debbie moved to accept, Marge seconded, all in favor.
Treasurer’s Report: Maintenance is higher than normal because Woody's work on the trees has been charged there. Mettawee receipts totaled $721 ($635 from the door and $86 for food). The money we take in each year is inconsistent. Although we call it a fundraiser, it isn't something we make a lot of money from.
Fundraising: Some of the donated books from Joan Sibley were sold for $235. There is still a lot of food needed for the street dance (Aug 22nd). Donna asked for 3 people to call for donations. Judy will start on the list. Marge will ask the supermarkets for donations. Joan has volunteered to collect money at the door. Set up and prep of the food is from 2-4.
Children’s Librarian’s Report: Doris Perry has been continuing to replace VHS tapes with DVD’s. There were 2 story hours held in July. Lisa requested that the attendant tally be placed separately from regular patron tally, so she can identify the number for stat purposes.
Building Committee: Woody is working on a quote for new double windows for the Mitch Spencer meeting room, and for replacing the two windows above the fiction just outside the Ben Perry room. It will be a transom window, which will make room for another shelf for books.
Program Committee: Mettawee had an average attendance. Joan was wondering if having Sandglass (Zac Grace), as a possible replacement for Mettawee. Pam was not sure but will ask. The program committee will meet on Tuesday the 25th of August.
5 Year Plan: Donna will contact the possible committee members. Debbie Blecich, Marge Benini, Turiya Levy, Amy de-Camp Thomas, Penelope Weiss and Phyllis Wells
New Business: Discussed and rejected Impact Survey. An online survey tool designed specifically for libraries that to want to better understand how their patrons use their public technology resources and services. Shelburne Museum- Marge inquired about a pass for library patrons. It would be $75 a year, admitting 2 adults and 4 children per visit. Pam moved we purchase a pass in the spring, Marge seconded, all in favor. It was suggested that we advertise the passes available to patrons in the spring.
Gail moved to adjourn at 8:40, Debbie seconded, all in favor.
Unofficial- Shrewsbury Library Board Meeting Minutes
Shrewsbury Library minutes for 14 July 2015.
Present: Joan, Donna, Lisa, Dirk, Gail, Pam, Dick, Debbie, Marge, Trish, Chryl, Cedelle.
Minutes: Trish moved to accept, Debbie seconded, all in favor.
Treasurer’s Report: Fundraising is up this year to date due to phonebook sales. Expenditures similar to last year’s. Discussed cleaning. Concluded that we need to develop specific expectations and increase cleanings to twice monthly.
Fund-Raising: $2895 in phonebook sales to date. Some of Joan Sibley’s books are being appraised for possible sale. Street Dance/Haystack Dinner discussed. Book Sale will include a tag sale, fee of $10 per site.
Children’s Librarian’s Report: Story Hour was lightly attended. Another is scheduled for 15 July. Doris Perry is buying new books and replacing tapes with DVD’s. Joan and Grace Brigham may do an after-school poetry program this autumn.
Building Committee: Woody will build back-room shelves, assess eligibility for historic preservation grant. Estimate for insulating and painting is $5000-$7000. Outside light reportedly works. Letters on new sign must be popped in and out—no sliding.
Program Committee: Bat program was excellent but lightly attended. Mettawee this Saturday—gingerbread!-volunteers needed. Book Clubs and quilting are ongoing.
5 Year Plan: Nothing happening until mid -August. Trustees should formulate wish lists (Library goals, please, not the return of lost youth). Do we need detailed job descriptions? Quantification of who does what to keep the Library running? Good discussion, more to follow.
New Business: Tent to be up by August 1st, if possible.
New Policy Approval: Discussed proposed changes. Debbie move to approve, Marge seconded. All in favor.
Trish moved to adjourn at 8:40, Gail seconded. All in favor.
Shrewsbury Library Trustees’ Meeting, 16 June 2015
Present: Joan, Chryl, Donna, Lisa, Dirk, Debbie, Trish, Judy, Dick, Pam
Minutes: In future, names of candidates for trusteeships shouldn’t appear in the minutes. Debbie moved to accept the minutes, Trish seconded. All in favor.
Treasurer’s Report: Bills paid. Life goes on. Cordial discussion of septic issue. Trish moved to accept, Chryl seconded. All in favor.
Fund-raising: $2800 +/- profit on phone book sales to date. There will be a book sale on 26 Sep. Book Prospector is too picky to be a viable way for us to dispose of unwanted books.
Poetry Workshop: Penelope Weiss wishes to start a Poetry Workshop, since the Writers’ Workshop is defunct due to attrition. She would start it this summer to make it accessible to school-aged people, would perhaps combine it with illustrating and will discuss this with Grace Brigham. This plan was approved by general acclamation.
Nominating Committee: Jessica Giffin has indicated that she would like to serve as a Trustee. Debbie moved that we appoint her, Judy seconded. All in favor.
Children’s Librarian’s Report: Not enough help to sustain a summer reading program. Story Hour was poorly attended, but the Lego Program was successful.
Building Committee: Thanks to Trish for shelf building. She will call Woody about downstairs shelves and clapboards. He electrician will fix the exterior light tomorrow. The notice board is here and awaits placement. Discussed an indoor notice board devoted to notices concerning new additions to our collection. Moving the magazine rack and placing it in the space thus created seems reasonable.
Program Committee: Bat Program coming soon. Both Book Clubs are doing well. Quilting is sporadically active. There is a possibility of a program on Saudi Arabia on 16 Oct. 5-year Plan: Donna will convene a committee (Penelope Weiss, Amy Thomas, Phyllis Wells, Marge Benini, Chryl Martin) to work on it.
Procedure Change: Delete antiquated check-in, check-out procedure and insert Koha procedure. Email notification of Library news will be polished and voted upon at a later date.
Librarian’s Report: Street Dance will be at the Meeting House. Helpers are needed. Sourcing food locally will be stressed.
Adjournment: Trish moved that the meeting be adjourned, Judy seconded. All in favor 8:25 p.m.
Shrewsbury Library Annual Meeting
12 May 2015
Present: Joan, Donna, Lisa, Debbie, Chryl, Pam, Gail, Dirk, Marge, Trish, Dick, Judy.
Minutes: Pam moved to accept the minutes, Trish seconded. All in favor.
Treasurer’s Report: Discussed budget, insurance, tax reporting, report to Listers. Debbie negotiated a lower insurance rate of $1542 for slightly reduced coverage. Marge moved to accept, Gail seconded. All in favor.
Nominating Committee: Chryl will be a full-time Trustee, no longer splitting the position with Gerry. All Trustees and officers agreed to continue in their current positions. Sara Greenspan, Amy Thomas and Jessica Giffen will be asked about interest in the vacancy on the Board created by Turiya’s retirement. Pam moved to accept the whole slate of nominees, Debbie seconded. All in favor.
Fund-Raising: Phone book sales are strong-$2600 profit to date. The Committee will consider the fate of the Book Sale. Book Prospector, due to need to submit each book individually, might be impractical alternative for disposal of surplus books.
Children’s Librarian’s Report: Attendance is off for lego program and story hour. Nice weather likely a factor. Summer program being considered by Doris Perry and Donna.
Building Committee: Shelf design being considered. Trish is willing to build them. Dick called electricians, was told that the outdoor light can be fixed for $125-$150. Chryl moved to hire Jim’s Electric, Lisa seconded. All in favor. Lisa found several possibilities for outdoor notice board and will decide which to get, spending up to $200.
Program Committee: Need set-up and refreshments for 26 June Bat Program. Book clubs ongoing, quilting alternate Mondays. Writers’ Group on hiatus. Street Dance 22 Aug.
President’s Report: Survey being worked on. 5-year plan committee being formed.
Librarian’s Report: Holds Policy—items to be held for no more than 2 weeks. Staffers should search shelves for overdues (list of which are on computer under circulation). Newsbank webinar was useful and well-attended.
Dick moved to adjourn at 8:18 pm, Gail seconded. All in favor.
Shrewsbury Library Trustees’ Meeting, 14 April 15
Present: Joan, Lisa, Dirk, Chryl, Gail, Marge, Judy, Pam, Dick
Minutes: Pam moved to accept, Marge seconded, all in favor.
Nominating Committee: With Dianne’s resignation, we need one full term Trustee. Marge would like to assume that slot instead of her current split term. Chryl moved to appoint Marge to the full term position and all were in favor. Chryl suggested that we should convert the two part time positions to one full term position in the interest of increased continuity. Lisa moved to accept this suggestion, Gail seconded and all were in favor. The Nominating Committee will ask Turiya whether she is interested in resuming full term status.
Fund-Raising Committee: Phone book sales are strong, so far--$2580 (incl. advertising). Marge will take over sales at Library events. Pam will look into selling through the Mountain School. Joan was contacted by Book Prospector, an organization which would buy books surplus to Book Sale. Future of Book Sale to be decided upon Donna’s return.
Children’s Librarian’s Report: Story Hour on 15 April. Pam suggested that we have a notice board outside to publicize programs. Lisa will investigate. Lego programs are very popular.
Building Committee: Woody will build new shelves for the Great Room. Dick will ask electricians for estimates on outdoor light.
Program Committee: Bear program on 8 May. Marge will help, Gail will bake. More help setting up is welcome.
Librarian’s Report: VTEL program was good. Book clubs and quilting are ongoing. Two volunteers are needed for the 5-year Plan Committee. Community Service Agreement was discussed. Chryl moved that it be adopted, Judy seconded and all were in favor.
New Business: Lisa is preparing information on Newsbank for the Times. Trustees will need to attend a webinar, tentatively scheduled for 12 May at 10a.m.
Adjourned at 8:00p.m.
March 11, 2015
Present: Joan Aleshire, Lisa Sharrow, Gail Hartigan, Pam Grace, Dianne Barclay, Judy Emerick, Cedelle Sirjane, Richard Keane, Trish Norton
Minutes: Trish moved to accept minutes from February 10, 2015 meeting. Dianne seconded. All in favor.
Calendar: Marge Benini is calendar coordinator for the next month.
Treasurer's Report: No report as Debbie Blecich is busy with tax season. Lisa reported that new staff computer has been purchased for $750.
Fund Raising Comm: $480 was deposited from phone book sales. We need to think more about whether to continue book sale. People continue to drop off donated books. Joan would like to have a space for a continuous sale.
Children's Programs: Legos program last week was successful, with 10 adults and 16 children participating. Pam will start story hour again in April.
Building Comm: Incoming water line is frozen. Not much we can do about it. Disposal line is okay so can continue to use facility if water is brought in. Trish presented a bid from Woody for $710 to build additional book shelves in great room. This includes $160 for materials, $450 for labor and about $100 for electrical work to move baseboard outlets. Pam moved we accept bid. Lisa seconded. Trish will contact Woody to go ahead. Will also ask him to recommend electrician to install new exterior entrance light, as the motion detector one has not been working properly. Lisa suggested shelves in 2nd floor closet would make more efficient use of space.
Programs: Cedelle will make poster and set up for Gardener's Roundtable 3/13/15. Last Science Club had good turnout with 8 or 9 people. Chryl has done much research on VTel's new fiber optics plan. Joan will contact Town Clerk to get word out about the library sponsored VTel presentation at the Town Hall on 4/10/15. Pam will put info about it on Front Porch Forum. Discussed possible program on energy, including info on various sources, and possibly involving Efficiency VT in a presentation.
President's Report: Very positive vote for library at Town Meeting. We need to start reading and tallying surveys. We're hoping some people will sign up to do 5 year plan (limited to 2 meetings).
Statistics: Patron count down a little, probably due to weather.
Librarian's Report: We need a set procedure for high school students doing community service at the library, including supervision and verification. Joan will draft a plan. Lengthy discussion on subscribing to Newsbank, which would allow library patrons to access database of hundreds of world newspapers with their library card, from the library or from home. Dianne moved that the library subscribe ($405/yr). Lisa seconded. All in favor. Judy has done much research on this and will bring a presentation to next meeting to show us how to access the Newsbank. Reminder that patrons can use their library card to access UVM Universal Classes, on-line learning for Vermonters. We could advertise this more.
Adjourned at 8:17 PM. Next meeting April 14, 2015.
Librarian: Donna Swartz Richard Keane, Trustee
President: Joan Aleshire Marge Benini, Trustee
Recording Secretary Pro Tem: Dirk Thomas Gerry and Chryl Martin, Trustee
Vice President and Co-Treasurer: Lisa Sharrow Trish Norton, Trustee
Treasurer: Debbie Blecich Cedelle Sirjane, Trustee
Corresponding Secretary: Gail Hartigan Pam Grace, Trustee
Dianne Barclay, Trustee Judy Emerick, Trustee
Unofficial- Shrewsbury Library Board Meeting Minutes
Minutes of 10 Feb 15 meeting of Shrewsbury Library Trustees.
Present: Dianne, Dirk, Lisa, Judy, Joan, Trish, Gail, Dick, Marge, Chryl.
Minutes: Treasurer’s report should have included that an expenditures budget of $23660 was approved. Also approved: $2000 for the 5 year plan from carryover of budget surplus. Spelling of capital noted and hereby corrected. Trish moved to accept with changes, Judy seconded. All in favor.
Fund-raising: Not all phonebook ads have been paid for yet. Discussed cover details at some length. Discussed survey and its distribution. Lisa will put the survey on the web site in case some people care to figure out how to navigate it.
Children’s Librarian’s Report: Lego program successful and well-attended.
Building Committee: No estimates for clapboard and insulation work yet. Trish presented sketches of proposed Great Room bookshelves. Much discussion of juxtaposition of computer and sitting area with said shelves. Chryl moved that we get an estimate for full 2 wall complement of shelves. Marge seconded. All in favor. Trish will ask Woody for the estimate. Exterior light still won’t stay on. Dick will contact the electrician. Lisa requests that during cold weather we remember to leave the bathroom door ajar and the heater on.
Program Committee: Gary Shattuck’s program this Sunday, 15 Feb. Book clubs and quilting are ongoing. Gardeners’ Roundtable will be well-staffed by local market gardeners. Discussed possible future program on alternative energy.
President’s Report: 5-year Plan is in the planning stage.
Librarian’s Report: Lisa suggested establishing entirely separate shelf for books checked in but in need of shelving. This in order to reduce probability of books being shelved before being checked in. Koha will soon be able to automatically notify patrons about overdues. SLR is replacing lost books.
New Business: Judy suggested offering digital information service, such as Newsbank that would allow patrons to access a large variety of news sources from home. She also suggested a genealogy discussion group, and will write this up for the Times. Grace Brigham requested that children from the Reinbow Riding Club be allowed to use the Library for Monday afternoon writers’ group, and this was approved by acclamation.
Adjourned: 8:45pm.
Unofficial- Shrewsbury Library Board Meeting Minutes
Librarian: Donna Swartz Richard Keane, Trustee
President: Joan Aleshire Marge Benini, Trustee
Recording Secretary Pro Tem: Dirk Thomas Gerry and Chryl Martin, Trustee
Vice President and Co-Treasurer: Lisa Sharrow Trish Norton, Trustee
Treasurer: Debbie Blecich Cedelle Sirjane, Trustee
Corresponding Secretary: Gail Hartigan Pam Grace, Trustee
Dianne Barclay, Trustee Judy Emerick, Trustee
13 January 2015
Present: Joan, Marge, Gail, Debbie, Pam, Dirk, Trish, Dick, Donna(via skype), Chryl.
Minutes: Trish moved to accept, Gail seconded. All in favor.
Treasurer’s Report: $2433 more in checking account this year than last. Discussed spending. Silent Auction grossed $3012. Phone book income (from ads sold) to date: $1800+-. Discussed proposed budget for 2015. Pam moved to increase spending for DVD conversion to $1500. Chryl seconded, all in favor. Chryl moved that we request $7500 from Town—level funding. Gail seconded. All in favor. Trish moved that Capitol Fund be increased to $30,000. Marge seconded. All in favor.
Fund-Raising Com.: Phone book is nearing completion.
Children’s Programs: Story hour attendance has been poor. Pam will wait for warmer weather to resume this program. DVD conversion is proceeding. 180 vhs tapes remain, but not all will be converted. Discussed adding shelves in the great room.
Building Com.: New door threshold needs molding. Joan will ask Woody to do this. Donna suggested great room shelving be added under windows on East wall. Sense of the meeting is add as many shelves as possible. Trish will investigate. Donna suggested vestibule light that stays on until switched off (to complement current motion-detector light). Dick will investigate.
Program Com.: Discussed upcoming programs. Book discussions are ongoing but quilting is probably on hiatus. Joan will ask Marcos about possibility of computer office hours by appointment.
President’s Report: Discussed potential new 5-year plan survey.
Statistics: Patron and circulation counts remain strong. Discussed problem of overdues: We need to get Koha to send automatic email reminders.
New Business: Discussed Library’s financial health in context of effective fund-raising. Considerable agreement among Trustees that the Book/Bake Sale is not worth the effort. Discussed getting rid of books on tape, since they rarely circulate. Debbie moved and Marge seconded that we put notice in Times that books on tape are available to the public at no charge on a first-come-first-served basis after March 1st. All in favor.
Adjourned at 8:45pm.
11 November 2014
Librarian: Donna Swartz
President: Joan Aleshire
Recording Secretary Pro Tem: Dirk Thomas
Vice President and Co-Treasurer: Lisa Sharrow
Treasurer: Debbie Blecich
Corresponding Secretary: Gail Hartigan
Pam Grace, Trustee
Dianne Barclay, Trustee
Richard Keane, Trustee
Turiya Levy, Trustee
Gerry and Chryl Martin, Trustee
Trish Norton, Trustee
Cedelle Sirjane, Trustee
Judy Emerick, Trustee
Present: Debbie, Chryl, Diane, Donna, Joan, Pam, Dick, Judy, Cedelle, Trish, Gail
Minutes: Pam moved to accept, Deb seconded, all in favor.
Treasurers’ Report: Deb advised last check was received from the Town, also that the library is in compliance with the State Department of Libraries requirements and lastly while the State prefers financial/budget reports in December after discussion the Trustee’s decided that the report should be sent in January when all the information is available. Dick moved to accept report, Chryl seconded. All in favor.
Building. Committee: Dick advised that we had received a new metal fire door at a very good price thanks to Woody.
Fund Raising: Donna reported that the phone book registration is up to 280. Gail reported on the donations for the silent auction and Chyrl mentioned the importance of having a printed list of the donations to make it easier for the bidder. Donna reported on the items needed for the silent auction most importantly that all Trustee’s should bring a large bottle of wine and crackers.
Program Committee: Will meet November 21st. Joan reviewed many of the upcoming presenter’s for next year.
Nominating Committee: Gail reported that Marge Benini is interested in the 9 month Trustee vacancy shared with Turiya 3 months. Motion by Trish seconded by Dick to nominate Marge for the 9 month Trustee position all in favor.
Statistics: patron count is up for adults and children last month.
Children’s Librarian’s Report: Pam reported there was no attendance for the November Story Hour. Signs will be posted for December. Pre-School Children will be visiting the Library Thursday November 13th.
New Business: Joan reported that Rob Geiszler raised many new concerns at his presentation for the volunteers. A policy committee will be assembled to consider these issues in the near future.
A pass to visit “Hildenne” in addition to the Parks and Recreation Pass was also discussed.
Adjourned at 8:50pm
Unofficial Shrewsbury Library Board Meeting Minutes
14 October 2014
Librarian: Donna Swartz Richard Keane, Trustee
President: Joan Aleshire Turiya Levy, Trustee
Recording Secretary Pro Tem: Dirk Thomas Gerry and Chryl Martin, Trustee
Vice President and Co-Treasurer: Lisa Sharrow Trish Norton, Trustee
Treasurer: Debbie Blecich Cedelle Sirjane, Trustee
Corresponding Secretary: Gail Hartigan Pam Grace, Trustee
Dianne Barclay, Trustee Judy Emerick, Trustee
Present: Joan, Donna, Lisa, Dirk, Debbie, Dianne, Pam, Trish, Judy, Dick, Gerry, Chryl
Special Meeting: Rob Geiszler, Library Development Consultant for the State of VT, started the meeting with a presentation/refresher on library issues, including the Open Meeting Law, confidentiality and Trustee responsibilities. Discussion followed, particularly concerning Open Meeting requirements, but to no conclusion.
Minutes: Chryl’s name was wrongly omitted from the attendance list. The omission is hereby corrected. Lisa moved to accept the minutes as corrected, Trish seconded. All in favor.
Treasurers’ Report: Chryl asked whether the monetary value of the Library is known. The insured replacement value, building and contents, is $438,000. $238.98 more than reported from Book Sale. Trish moved to accept, Dick seconded. All in favor.
Children’s Librarian’s Report: After school Lego program being investigated with Rachelle Patton. Pam is planning November Story Hours.
Building Com.: The contractor who was to give an estimate for clapboard work didn’t show up.
Fund-raising: Draft of fund-raising letter read and discussed. Minor alterations made. Chryl moved to accept, with changes. Debbie seconded. All in favor. Phone book is progressing well. Numbers to be assembled by 15 Nov., ads solicited.
Nominating Com.: Dirk will call Ed Hemmer concerning 9 month Trustee opening.
Program Com.: Will meet on Mon., 20 Oct., at 7pm.
Statistics: Overdues down, as is patron count.
New Business: Gerry expressed widely held concern about R. Geiszler’s assertion that there should always be two people staffing. Lisa notes that calls for Silent Auction should be made asap.
Adjourned: 8:45
Unofficial -Shrewsbury Library Board Meeting Minutes
9 September 2014
Librarian: Donna Swartz Richard Keane, Trustee
President: Joan Aleshire Turiya Levy, Trustee
Recording Secretary Pro Tem: Dirk Thomas Gerry and Chryl Martin, Trustee
Vice President and Co-Treasurer: Lisa Sharrow Trish Norton, Trustee
Treasurer: Debbie Blecich Cedelle Sirjane, Trustee
Corresponding Secretary: Gail Hartigan Pam Grace, Trustee
Dianne Barclay, Trustee Judy Emerick, Trustee
Present: Joan, Lisa, Donna, Debbie, Pam, Dirk, Trish, Dick, Dianne
Minutes: Debbie moved to accept, Trish seconded, all in favor.
Treasurers’ Report: Finances as usual for the time of year. $949.50 from Mettawee, $925 from Street Dance. Dick moved to accept, Pam seconded, all in favor.
Children’s Librarian’s Report: Doris Perry and Linda Olney discussed reorganization of Children’s section. Books are being color coded. As books without stickers come back, put them on lower shelf of cart for coding. Pam resigned as Children’s Librarian, will continue to do story hour. Replacement sought.
Building Com.: Plumbing is done, we await estimate for clapboards. Donna mentioned that excavation left hazardous discontinuities in lawn—will be fixed Monday. No food scraps should be left in the trash.
Fund-raising: Donna suggested that the Street Dance should be at the Meeting House in the future. We ran out of food due to large attendance. Sourcing more local food discussed. Discussed set up and staffing for Book/Bake Sale, need to sort as books are put out. Calls for baked goods need to be made. Discussed phone book issues.
Nominating Com.: We need a 9 month Trustee. No responses yet
Program Com.: Ongoing programs are ongoing. Discussed blues film presentation. Committee meeting in October?
Statistics: Overdues are down. Chryl will send admonishing letters to scofflaws.
Adults’ Librarian’s Report: Rob Geiszler will attend next mtg. to discuss confidentiality, and copyright law. He will talk to the volunteers on 21 Oct. Dianne will work on fund-raising letter for approval at Oct. meeting.
New Business: Chryl wants to get rid of audio tapes since they are available through
Listenup. She will investigate how much they circulate. Printer trouble will be resolved by moving computer from the back room. We will stop using pockets and cards for circulating materials except for Ill.
Adjourned: 8:30 pm, as moved by Chryl, seconded by Dick and approved by all.
Unofficial-12 Aug 14
Librarian: Donna Swartz
President: Joan Aleshire
Recording Secretary Pro Tem: Dirk Thomas
Vice President and Co-Treasurer: Lisa Sharrow
Treasurer: Debbie Blecich
Corresponding Secretary: Gail Hartigan
Children’s Librarian: Pam Grace
Dianne Barclay, Trustee
Richard Keane, Trustee
Turiya Levy, Trustee
Gerry and Chryl Martin, Trustee
Trish Norton, Trustee
Cedelle Sirjane, Trustee
Judy Emerick, Trustee
Present: Debbie, Chryl, Gerry, Dirk, Donna, Joan, Pam, Dick, Judy, Cedelle, Trish, Turiya.
Minutes: Debbie moved to accept, Dick seconded, all in favor.
Treasurers’ Report: Mettawee brought in $950, not included in the report due to timing. Consensus that in future we should charge fixed admission rather than ask for donations because some people declined to donate. Also suggested that we could charge $2 for gingerbread. Trish moved to accept report, Pam seconded. All in favor.
Bldg. Committee: A-1 Septic scoped the pipes and Woody discovered an uphill grade and no insulation in spite of contractor specs. Pipe has been reinstalled properly. Woody suggests insulating access hatch. Trees south of building need to be cut back to reduce encroachment. Fire extinguishers are in, need to be shaken monthly, which DICK will do. Detectors not installed yet.
Fund Raising: Decision on location of Street Dance will be made on Friday, based upon weather prediction. Donna identified the food items still needed. Donna is working on the phone book, and there will be a meeting on 25 Aug to plan procedure. Should leashed dogs be allowed at Mettawee? Consensus is no.
Program Comm.: Both book clubs are ongoing, as are quilting and writers’ group. Scott Garren will hold computer office hours by appointment. Gary Shattuck would like to do a program in Feb or March.
Stats: Circulation, patron count and overdues are up.
Children’s Librarian’s Report: Good story hour, 9 children attended. Ben Perry Room is in midst of reorganization and labeling. Should shelves be installed in Great Room to replace the red cart? What about tables? A plan for the area is needed.
Unofficial-10 June 14
Librarian: Donna Swartz
President: Joan Aleshire
Recording Secretary Pro Tem: Dirk Thomas
Vice President and Co-Treasurer: Lisa Sharrow
Treasurer: Debbie Blecich
Corresponding Secretary: Gail Hartigan
Children’s Librarian: Pam Grace
Dianne Barclay, Trustee
Richard Keane, Trustee
Turiya Levy, Trustee
Gerry and Chryl Martin, Trustee
Trish Norton, Trustee
Cedelle Sirjane, Trustee
Larry Williams, Trustee
Present: Joan, Cedelle, Lisa, Debbie, Donna, Chryl, Pam, Dirk, Trish, Dianne, Richard, Larry, Turiya.
Minutes: Dianne requested that Trustees be listed by full name and office(s) held in the minutes. Trish moved to accept, with this change, and Dianne seconded. All in favor.
Treasurer’s Report: Additional $2000 has been received from various sources. Energy Works has been paid $3000 for efficiency retrofit. Times of Shrewsbury says that we could reduce our donation. Joan suggested donation of $250. Turiya moved to approve that amount and Pam seconded. All in favor. Cedelle moved to accept report and Turiya seconded. All in favor.
Building Comm.: The successful bidder for the card catalog was owed the same amount for services rendered as he owed for the catalog, and assumed, rationally, that the two items cancelled each other, thus the absence of payment for the catalog. Checks must be written, however, so that the accounts are accurate. They will be. Lights and plumbing projects are in progress, as well as smoke alarms and fire extinguishers. Trish wondered whether these will reduce our insurance cost. What is status of siding replacement and insulation? Woody will be interrogated.
Fund Raising: Committee will arrive at date for Book/Bake sale and consider Bingo.
Program Comm.: Charlie Paquin’s program set for 12 July, 10a.m.-3p.m. His fee will be split between adults’ and children’s program. Martha Izzi is moving—effect on Writers’ Group to be seen. JOAN will ask Scott Garren about computer office hours.
Nominating Comm.:A ½ year Trustee (Oct.-May) is needed. Judy Emerick is interested. LISA will contact her. Galen Miller and Gretchen Gould may also be possibilities.
President’s Report: Lisa emailed by-laws and policies to Trustees and is compiling revisions to Handbook. Joan suggested that the Policy Comm. convene to discuss updating policies and procedures. Discussed asking Rob Giezler to present on privacy procedures. Would this count as a course? Staffers should put date of call on reserved items. Discussed high rate of overdues. Other libraries find that sending notice 3 days before due date is productive. CHRYL is investigating alternatives and will write a proposal to deal with the problem.
Children’s Librarian’s Report: Pre-school had a good visit and would like to return in the autumn. Ben Perry Room organization is going well. Shelving will be alphabetical within categories. A reception to introduce donated (Barron) books was discussed.
Adults’ Librarian’s Report: Staffers should read the shelves during unstressed moments and make sure that 2013 and 2014 books are shelved on new books shelves. Rita Lane has invited us to use the Church sanctuary for programs.
Adjourned at 8:33p.m., as moved by Chryl and seconded by Richard, with concurrence by all.
Unofficial-13 May 14
Present: Joan, Donna, Lisa, Debbie, Dirk, Cedelle, Pam, Gail, Larry, Peachy, Chryl
Minutes: Lisa moved to accept, Gail seconded. All in favor.
Treasurer's Report: Expenses are higher than anticipated due to septic problems. Countryside Lock and Alarm recommends 5 fire detectors—total price $1144, plus $250 per year for monitoring. LISA will get another estimate. No call back yet on extinguishers. Larry moved to accept, Gail seconded. All in favor.
Building Com:.Energy Works engaged in weatherization project. Woody is still trying to get an electrician for work on lights. LISA will call Steve Elias, the electrician. Plumbing work awaits warmer weather.
Nominating Committee: Joan, Peachy, Pam and Dirk are at end of two year terms. All agree to stand for reappointment, as does the Executive Committee. Larry moved to nominate the entire slate, and Pam seconded. All in favor.
Program Com.: Sri Lanka program on 16 May. No word yet from Charlie Paquin. JOAN will attempt to contact him. Quilting will resume on 14 May, weekly perhaps, regular day to be decided. Writers’ group is still meeting on alternate Thursdays.
Fund Raising: Metawee will be first Saturday in August. Bingo as fund raiser discussed. Check for card catalog is not in evidence. JOAN will investigate.
President’s : Lisa is nearly done with revisions to Trustees’ Handbook and will distribute it to new Trustees. Overdues were discussed. Chryl suggested that she and Tersh could call miscreants twice per month. Koha will generate a current list, and staffers should spend spare time looking for overdues on the shelves and record on clipboard if found. Should bills for replacement be sent when all else fails? Automatic email notification of overdues is pending.
Children’s Librarian’s Report: Pam met with Doris and Linda. They will be organizing the Ben Perry room and scheduling a school visit. Pam needs a request box on the desk.
Librarian’s Report: Courses for Trustees are being investigated.
New Business: Books donated by Mr. Barron could be the basis for a reception. Volunteer Appreciation night should be pleasant with little or no hectoring.
Adjourned at 8:17pm: moved adjourn and Larry seconded. All in favor.
